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Virtual Running Event Terms

Last updated 1st March 2020

1. Virtual running event entry

1.1 By entering a virtual running event you are agreeing to enter into the race and also agree to abide by these the General Terms of the website and the event specific terms set out for each event.

1.2 Entries are non-transferable. 

1.3 To enter a virtual running event you must be 18 years of age or older. Runners under 18 must be entered by a responsible adult and their run must be supervised by a responsible adult.

1.4 Entry closure is determined when participation reaches the stated capacity or a pre-set date. This will be stated on the entry page of the event in question.

2. Virtual running event entry fees and cancellation

2.1 The full entry fee must be paid at the time of entering.

2.2 Entry fees are non-refundable and cannot be deferred or transferred towards another event, nor can an entry be transferred from one event to another. 

2.3 Any charities that benefit and the proportion of race entry fees that they will receive will be as stated on the applicable virtual running event entry page of the Web Site.

3. Participation is at your own risk

3.1 You are responsible for ensuring that you are fit and capable of participating in each event and have undertaken the necessary preparation and training to enter and participate. 

3.2 Entry and participation is at your own risk. You warrant to us that you will be on the date of the race, sufficiently fit and healthy to participate in the race unaided and in accordance with the Agreement. If you are in any doubt we recommend that you seek medical advice.

3.3 You are required to confirm your acceptance of these terms and the disclaimer when entering eachevent.

4. Race completion

4.1 You will be treated as having completed the event if you submit the required evidence by the date specified via the means specified on entry. Any issue as to whether sufficient evidence is provided will be determined solely at our discretion.

4.2 We will send a virtual running event medal to each participant who provides the required evidence. Medals are sent to the address specified on signup by post within a reasonable time of the deadline for completing the race. It is the participants responsibility to ensure that the address and any other details are correct. We accept no liability if these details are incorrect.

4.3 The deadline for completing each virtual running event and the submission of evidence is fixed and cannot be varied. If the correct evidence is not received by the date specified, you will not receive a medal and will not be included in any results.

5. Personal Information

5.1 For the purposes of this section, personal information includes any data or information about you that is described as “personal data” and/or “sensitive personal data” in GDPR regulations (EU until the end of the transition period and UK GDPR there after). This includes your name, photos, medical data and other information about you (“Personal Information”). References to our partners includes our sponsors, advertisers, charities and any other third parties with which we may work in connection with the operation of the Web Site and the organisation and promotion of races and virtual races. Any partners will be clearly stated on the entry page.

5.2 You agree that your Personal Information can be stored, used by us and our partners in connection with the organisation, staging and administration of the race.

5.3 You agree that your name, image and contact details can be used by us and our partners for the purposes of  the promotion and marketing of the race, the website and other events hosted by us.

5.4 You agree that we may publish your Personal Information before the event and as part of the results for the individual event. Or combined with and/or compared with other events. This may include but not be limited to name, race times, age category, location, submitted times, photos and any club affiliation.

5.6 You agree to the publication of supplied photographs and their use by us and those partners authorised by us in any way which we may see fit now or in the future. This includes but is not limited to display on the website and inclusion in other publications and publicity materials such as event flyers and social media.

5.7 If you would not like us or our partners to use the Personal Information other than for purposes related to you participation in the race, please email us after entering.

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